WhatsApp has become the most popular communication tool worldwide., far surpassing other apps like Telegram and Signal, thanks to its ability to evolve and adapt to the needs of individuals and businesses. Although initially designed for sending text messages and multimedia files, WhatsApp has evolved to include advanced features such as video calls, voice calls, and, more recently, the ability to create virtual meetings and events, both individual and group.
This leap of WhatsApp into the professional and meeting management world responds to the rise of video conferencing platforms, adapting to new digital communication habits. Below, we show you How to create and manage WhatsApp meetings from Android and other platforms, optimizing each option for professional, family and social uses.
Importance of video calls and meetings on WhatsApp
Video calls have transformed digital communication, allowing people from all over the world to connect without physical barriers. WhatsApp was one of the first popular platforms to incorporate this feature, facilitating family reunions, work meetings, virtual classes, collaborative workshops, and much more.
The growth and stability of the video calling feature has made WhatsApp not only suitable for casual conversations, but also a primary platform for professional meetings, work teams, tutoring, and other activities that require visual interaction. The fact that most users have the app installed on their mobile device has boosted its use as an alternative to Zoom, Google Meet, or Microsoft Teams.
Thanks to Meta's ongoing developments, WhatsApp has added options that cover all the needs for creating a meeting from any device, allowing you to share your screen, highlight who's speaking, and share documents, images, and links during the conversation.
How to create a meeting on WhatsApp from Android
Creating meetings on WhatsApp is an intuitive and quick task. Thanks to recent app improvements, you can now call multiple people via custom call links, with up to eight participants in standard group video calls. This option is perfect for work meetings, study sessions, virtual conferences, or simply family chats where everyone can see and hear each other in real time.
To schedule or start a meeting on WhatsApp from Android, follow these steps:
- Open WhatsApp on your Android device.
- Go to the tab Calls, located at the top next to Cat y States.
- Press on Create call link.
- Choose the type of call: video o audio.
- Generate the link and share it directly with the contacts you want to invite, using WhatsApp, copying the link, or any other messaging app.
Advanced options and recommendations: If you prefer, you can create the call link and schedule it as an event in your calendar to send automatic reminders. Before scheduling a meeting, notify participants to ensure their availability and improve organization, especially in a work environment.
Recently, WhatsApp has implemented the possibility of creating events within groups, making it even easier to coordinate future meetings. This feature allows group members to RSVP, add the meeting to their own calendar, and include key details such as the date, time, location, and a direct link to join the video call.
How to create meetings and events on WhatsApp Web and Desktop
WhatsApp Web and the desktop version are especially useful For those who prefer to work from a computer or need to share files and make presentations more easily. While video calls on WhatsApp Web have been slow to become available to everyone, you can currently use several solutions:
- Direct video calls from the desktop app: Open WhatsApp Desktop, log in with your QR code, and access an individual or group chat. Tap the video or audio call icon to initiate the connection.
- Messenger Rooms: In some cases, WhatsApp allows you to create "Rooms" (integrated with Facebook Messenger) from within the chat. This way, you can invite several people via a link and hold the meeting in an external room, with more capacity and management options.
- Call link on WhatsApp Web: Currently, call link generation is done directly from the mobile app, but you can copy the link and share it from any chat on the web or desktop version.
Tip: Use a stable internet connection (WiFi or cable), as video calls require sufficient bandwidth to maintain audio and video quality. Therefore, 4G/5G connections may be unstable during long sessions or with many participants.
How to create a meeting room or group video call
Group video calls on WhatsApp work like virtual meeting rooms., ideal for work groups, friends, or family. You can include up to 8 participants in a group video call and up to 32 in audio-only calls, directly from the app.
To start a group video call and turn it into a breakout room:
- Open WhatsApp and go to the tab Calls.
- Tap the phone icon with the “+” symbol.
- Choose New group call and choose the contacts you want to invite.
- Tap the camera icon to start a video call, or the phone icon for an audio-only call.
- Manage the meeting as an administrator: you can mute participants, share files, and maintain order with clear rules (e.g., speaking turns).
Management Tips: To improve the experience, appoint a moderator to distribute the floor and control the flow of the conversation. If the goal is professional, prepare an agenda or script and share documents via the group chat before or during the meeting.
How to create events in WhatsApp groups and individual chats
Thanks to the latest updates, WhatsApp allows you to create events directly from groups and individual chats.This feature is especially useful for organizing upcoming meetings, appointments, workshops, lunches, sports activities, or any other type of physical or virtual gathering.
Steps to schedule an event in a WhatsApp group:
- Open WhatsApp and join the group where you want to create the event.
- Expand the group options and select Event.
- Complete the details: event name, description, date, time, location, and add the call link if it will be virtual.
- press Send to publish the event. Group members will be able to confirm or decline their attendance.
- To edit the details of an event, go to Edit event Within the group.
As for events in individual chatsWhatsApp is gradually rolling out this feature, allowing you to schedule meetings with automatic confirmation, location, video call link, and built-in reminders.
Pro features and recent updates for WhatsApp meetings
Beyond video calls and event scheduling, WhatsApp has added features focused on productivity and collaboration. to optimize virtual meetings and gatherings:
- Screen sharing with audio: When you start a video call, you can share your phone or computer screen and include internal audio—perfect for presentations or watching videos in a group.
- Featured Speaker: When there are multiple participants, the interface automatically highlights the person speaking, placing them in the foreground so that no one loses the thread of the conversation.
- Favorite contacts: Add your recurring contacts as favorites in the calls section to quickly start a video or group call.
- Event and confirmation management: Events created in groups allow you to manage RSVPs, edit details, and have visibility for all members.
In addition, WhatsApp has begun to integrate artificial intelligence through AI goal, allowing you to view information, translate messages, generate images or stickers with AI, and even receive suggestions for managing meetings and events within the app.
Optimal settings and requirements for video calls and meetings on WhatsApp
It is important to ensure that you meet the technical requirements to successfully use video calls and meetings. on WhatsApp, especially from Android devices:
- It is essential to have Android 4.1 or higher installed.
- Have the latest version of WhatsApp, downloading it from the official Google Play store.
- Have an active Internet connection, preferably high-speed Wi-Fi or fiber optic to avoid video or audio dropouts.
- Allow the app access to your camera, microphone, and contacts.
- If the device is not supported, some features may not be available.
Helpful hint: Always test your camera and microphone before starting a meeting, and make sure all participants also have updated access and permissions set.
Best practices for productive WhatsApp meetings
To make your virtual meetings effective, we recommend following these best practices:
- Send the call in advance, informing the date, time and planned agenda.
- Share in advance the documents or materials that will be reviewed at the meeting.
- Designate a moderator or person in charge to give the floor and monitor the smooth running of the event.
- Use the group chat or video call to ask questions, contribute, or comment without interrupting the main conversation.
- If it's an event, use the RSVP feature to see who's actually attending.
Frequently asked questions about creating meetings on WhatsApp
- How many people can be on a WhatsApp video call? Currently, you can have up to 8 people in a standard group video call and up to 32 in audio-only calls. The limit may change in future updates.
- Is it possible to share your screen in a WhatsApp meeting? Yes, screen sharing is available in video calls and now also allows for audio sharing.
- How can I create a WhatsApp event for a future meeting? Go to the group or individual chat, select "Event," add details, and share it with participants. Everyone can RSVP and view event information whenever they want.
- What happens if there are connection problems during the meeting? If the connection isn't stable, audio and video quality may decrease. It's recommended to use Wi-Fi and make sure other applications aren't consuming excessive resources in the background.
WhatsApp's capabilities for organizing and holding virtual meetings continue to grow., unifying instant messaging, calls, video calls, events, and attendee management. Thanks to its ease of use and universal reach, WhatsApp is positioned as a comprehensive solution for coordinating meetings, both professionally and personally. Mastering all these features allows you to optimize your time, improve productivity, and take advantage of the versatility of one of the most powerful and widely used apps in our digital lives.