WhatsApp has introduced a new feature called Events, designed to make it easier to organize meetings, hangouts, or video calls in group chats. Thanks to this tool, users can efficiently coordinate activities between multiple people, simplifying communication and planning processes from the popular instant messaging app.
What are WhatsApp Events and what are they for?
Events is a feature built into WhatsApp group chats that allows you to schedule and manage meetings in a structured manner with all the relevant information. This option was born after the success of tools like in-app surveys, and responds to the need to coordinate group activities while avoiding the confusion that scattered messages can generate in busy groups.
The key to events in WhatsApp is that they centralize all important data into a single card within the group chat. This way, group members can easily check the event name, date, time, location (for in-person events), or the call-in link (for online events), and confirm whether they will attend. All of this contributes to a much more transparent and organized group planning.
How to create an event in a WhatsApp group chat: Step-by-step guide
- Access the WhatsApp group where you want to create the event. Please note that this feature is only available in group chats, not in one-on-one conversations (although it is planned to be available in private chats soon).
- Click the attach icon represented by a paper clip in the message bar. A menu will open with several options, including a new option called "Event."
- Fill in the event details:
- Event Name: Write the title that the call will have.
- Description (optional): Add details or the reason for the event, up to 2048 characters.
- Date and Time: Define when the event will take place. You can specify a start time and, if desired, an end time.
- Location: Enter the meeting location manually. You can add the address or, if you prefer, a Google Maps link.
- WhatsApp call link: If the event is digital, enable this option to include a link for a video call or group call.
- Send the event to the group. Once you've configured all the details, press the send button to share the call with everyone in the chat.
All group members will be able to view the event card, see who has RSVPed, and respond with the options "I'll be attending" or "I won't be attending." Responses are updated in real time, and each member can change their confirmation at any time, promoting flexibility within the organization.
Advanced options and event management in WhatsApp
The event functionality in WhatsApp goes beyond creation and confirmation. The organizer and group members can take advantage of various resources:
- Event editing: If changes need to be made to the event (date, time, location, description, etc.), the creator can edit it from the event section of the group's information. WhatsApp will automatically notify those who have RSVPed of any changes.
- Cancellation of events: If an event ultimately isn't going to take place, the organizer can cancel it to inform everyone and avoid confusion.
- Smart notifications: Participants receive notifications when there are important changes to the call, but no additional messages are generated in the chat, avoiding excessive notifications.
- Privacy & Security: Event details are end-to-end encrypted and only accessible to group members.
- Export to calendar: From the event card, you can add it directly to calendar applications to receive external reminders.
- Display and quick access: The event appears as a featured card in the chat. It can also be pinned for easy retrieval, especially useful in groups with high message volume.
Advantages of organizing events on WhatsApp compared to other platforms
WhatsApp is positioning itself as a direct competitor to other video calling and event planning apps, such as Google Calendar and Zoom. Native integration into group chats and ease of use make the feature accessible to users of any technology level, without the need to install additional apps.
- Centralization of information: Everything relevant to the event is in a single message, facilitating access and eliminating misunderstandings.
- direct interaction: Group members can RSVP, decline, or view their call power clearly and easily.
- Compatibility: Available on both Android and iOS, with plans to expand to include private chats and linked devices.
- Updates: WhatsApp continues to improve the experience, adding features such as the ability to set end times, custom notifications, and more integration with other tools within the app.
Tips to get the most out of WhatsApp events
To ensure your calls are effective and you don't miss any details, keep these tips in mind:
- Make the event clear and concise in the title. A good name helps everyone quickly identify the nature of the call.
- Add as much data as possible in the description, especially if there are requirements or materials to bring.
- Use the video call link only if necessary, to avoid confusing in-person events with online ones.
- Remember to update the data if any changes occur., so that everyone is informed and can organize themselves better.
- Check the attendee list before the event to size logistics, food, technical resources or any other element that depends on the number of participants.
With the events feature in WhatsApp, group organization takes a leap forward. This tool adapts to all types of situations, from gatherings of friends or family to school, work, or club groups. It combines the convenience of instant messaging with the modern, centralized management required by new forms of communication.
WhatsApp continues to evolve and add practical features, highlighting with each update its ability to simplify and improve coordination between users. Don't hesitate to share this resource with your groups and experience the advantages it brings to managing any group event.
